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Post Implementation Review using Project Management Templates

January 1 2007

Happy New Year Project Management Templates User!

Now that you have delivered a suite of projects in the prior year, its probably time to review the past perform of each project initiative. By reviewing the performance of each project undertaken, you will not only identify what it was that determined it’s level of success, but you will also learn valuable lessons for undertaking projects this year, in 2006. To help you do this, we have listed:

5 Steps to Performing a Post Implementation Review using Project Management Templates and Project Management Software

You may have heard of the term PIR? Basically, a Post Implementation Review (or “PIR”) is the term used to describe a formal review of a project, after it has been completed and formally closed. The purpose of a PIR is twofold: to review its actual level of success, and to gain valuable lessons learned for future projects.

First, you will need to review the overall performance of the project, to determine whether it has delivered the benefits, met the objectives, operated within scope and produced the deliverables on time, within budget and using the allocated resources. You will then need to determine whether the project has conformed to the management processes initially set out. And finally, you should identify the key project achievements, failures and any lessons learned for future projects. Here’s how to do all of this, in 5 simple steps:

Step 1: Review the project performance

To start, you need to determine how the project performed against each of the targets defined during the Initiation phase. You should identify whether the project:

  • Delivered the business benefits in the Business Case
  • Achieved the objectives specified in the Terms of Reference
  • Remained within the scope defined in the Terms of Reference
  • Produced the deliverables defined in the Terms of Reference
  • Met the quality targets defined in the Quality Plan
  • Completed within the planned project schedule
  • Delivered within the budget defined in the Financial Plan
  • Met the forecast resource levels defined in the Resource Plan

Step 2: Review the project conformance

Next, identify the extent to which the project has conformed to the following management processes initially defined:

  • Time Management
  • Cost Management
  • Quality Management
  • Change Management
  • Risk Management
  • Issue Management
  • Procurement Management
  • Acceptance Management
  • Communications Management

Step 3: Identify project achievements

Next, list the major achievements for the project and describe the positive effect that each achievement has had on the customer’s business.

Step 4: Identify project failures

List any project failures and describe the effects they have had on the customer’s organization.

Step 5: Identify lessons learned

Describe the lessons learned from undertaking this project and list any recommendations for similar projects in the future.