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Project Management Process through Project Mangement Templates

April 23 2007

Improving Project Processes using Project Management Templates

If you want to deliver a project successfully, then it’s critical that you implement standard processes for managing your staff, customers, suppliers, time, money and resources. But it’s not easy – which is why we’ve described here how you should improve your management processes to increase your chances of achieving project success. So read on, to find out…

How to Improve your Project Processes

Everybody talks about them, but what are they? A Project Management Process is defined by MPMM as “the methods undertaken to complete a project”. Put simply, they are the set of activities that a project manager completes to initiate, plan, execute and close projects. MPMM also include’s Project Management Templates.

Of course, most Project Managers use their own processes to manage a project – but these processes need to be continually refined, to ensure that every project is delivered on time and within budget.

So to get the most out of your project delivery, we’ve listed below the steps you need to take to continually review and refine your project management processes.

Step 1: Identify Your Processes

The first step to take is to review your current project processes and determine whether they’re operating efficiently, by answering the following types of questions:

  • Which processes do I have in place to manage my projects?
  • Do these processes result in the desired outcome, every time?
  • Who manages these processes, have any issues been identified?
  • Are my processes operating efficiently, without hassle?
  • Can I identify any weaknesses or areas for improvement?

Ideally, each process should result in the desired project outcome every time, without hassle. If you’re not achieving this, then you will want to implement a suite of improvements to perfect them.

Step 2: Identify Process Improvements

With a clear understanding of the state of your current project processes, the next step is to identify any areas for improvement. The easiest way to do this is to compare your processes against a project management best practice or standard. Here is one way to do it:

  1. List your processes and rank them in terms of efficiency
  2. Clearly mark the processes which require improvement
  3. Compare those processes against the processes defined in the best practice project management methodology MPMM
  4. List the differences between your and MPMM’s processes and identify a new approach based on the comparison made.

By comparing your current processes against a best practice methodology such as MPMM, you can easily identify the areas for improvement. You can visit MPMM to find best practice project management processes.

Step 3: Implement Process Improvements

Now that you have identified the process improvements, you will want to carefully think about how to implement them. You’ll need do the following using Project Management Templates:

  • Prioritize your improvements based on the intended benefits
  • Schedule the improvements based on the status of your projects
  • Communicate the improvements to your project team
  • Implement the improvements according to your schedule
  • Measure the improvements to see if they’ve had the desired effect

Performing process improvement is not as easy as you might think. It takes time, diligence and patience to implement process improvements which help you to manage projects successfully every time.

Top Project Managers continuously review their processes using online project management templates, to make sure that their projects are completed as quickly and efficiently as possible. Regardless of your current level of experience and knowledge, you will gain substantial benefit from performing continuous process improvement. It will certainly help you to achieve project management success.