Using Project Management Templates to Reduce Effort and Increase Efficiency
Project management templates are a must for any project, large or small. Their use decreases time, effort, and even costs. They provide a proven, workable method that brings the project from start to finish, in such a way that it is easy for the project manager, the project team, and the client can all see and understand the progress of the project and the duties of each participant.
There are available templates for each phase of a project, and a good project manager knows which are important to the project and which are not applicable. Customizing a template is a simple and straightforward affair, so each template is specific to the project’s and client’s needs.
Examples of project management templates are:
- Project Initiating Process Group Templates
- Project Charter Template
- Preliminary Project Scope Statement
- Project Planning Process Group Templates
- Communications Management Plan Template
- Cost Management Plan Template
- Procurement Management Plan Template
- Scope Management Plan Template
- Project Management Plan Template
- Risk Register Template
- Project Executing Process Group Templates
- Expense Report Template
- Employee Annual Review Template
- Project Monitoring and Controlling Process Group Templates
- Project Status Report
- Project Change Request
- Project Performance Report
- Project Closing Process Group Templates
- Project Document Templates
- Project Meeting Agenda Template
- Project Meeting Minutes Template
These templates are merely a sample of project management templates available for use by any project manager to help ensure the project follows the defined goals and allotments. They can be altered to encompass the exact needs of the project, team, and client.
Project management templates are essential tool at the disposal of the project manager.
As the project progresses using the applicable template, it is easy to see what changes are needed to fully get the best result with the tools the project manager has and has access to.
With some experience, the project manager may well develop his/her own templates specific to the typical project documentation and product.
Checklists can, in the early stages of a project, help the project manager identify what templates or other tools are needed for the project.
Some of the standard project checklist items can include:
1. Implementation Plan Charter Template
2. Roles and Responsibility Chart
3. Plan Definition document
4. Rules and management structure
5. Review definition and schedule
6. Planning and reporting tools
7. Executive briefing schedule
8. Communication plan
9. Phase Definition document
10. Milestone and Schedule document
By leaning about and selecting the right project management templates and check lists, even the most complex, intimidating project can be outlined and organized to allow the greatest return possible for the project manager.
An experienced project manager knows the importance of project management templates and checklists, and how best to use them to keep the team and client happy with the progress being made as the project goes on.
Project management templates can help any manager with any project get it done right the first time.