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Project Process – How Projects Get Done

May 8 2010

Project process encompasses a spectrum of processes.  Each of these other processes manage a particular aspect of a project, beginning with initiation of the project and finishing with the closing process.  Each project process describes the procedures taken as a Project Manager, with each process addressing an element of the project.

  • Project Management Process
  • Time Management Process
  • Cost Management Process
  • Quality Management Process
  • Change Management Process
  • Risk Management Process
  • Issue Management Process
  • Tender Management Process
  • Procurement Management Process
  • Acceptance Management Process

Time Management Process

By using the Time Management Process, you can easily monitor and control time spent on a project.  The creation of procedures for completing timesheets, recording timesheet information, and gaining an overall view of the status of the project are results of the Time Management process.

Cost Management Process

The Cost Management Process helps manage project expenditure.  It covers explanation of expense documentation using Expense Forms.  Then an expense approval process can be implemented.  The project plan is then updated with expense information; the cost management process helps the project manager keep track of overall project expenditure.

Quality Management Process

To help you make sure that your deliverables meet the requirements of your customer, include a Quality Management Process.  This process enables implementation of Quality Assurance and Quality Control, which makes it possible to monitor and improve the level of quality within the project.  As part of the Quality Process, targets are set, quality reviews are undertaken, and the level of quality for deliverables is improved.

Change Management Process

“Scope Creep” is one of the biggest risks a project will face.  It is marked by uncontrolled changes are implemented without formal approval, and it often leads to delays, over-spending and poor deliverable quality.  Change Management helps to identify project changes and control their approval and implementation.

Risk Management Process

Every project entails a certain degree of risk. The reason is that there is a fixed amount of time, budget and resources to achieve a set task. How you manage this risk will determine the project’s level of success. By implementing the Risk Management Process, risks are managed through formal risk identification, quantification and mitigation.  The Risk Management Process will also help identify, review, mitigate and monitor project risks more effectively. It also describes the roles and responsibilities of each team member, when taking part in project risk management.

Issue Management Process

Throughout any project, project issues will be encountered.  These issues will have the ability to impact delivery deadlines, so they must be managed carefully.  The Issue Management Process provides formal procedures for recording and resolving issues before they impact project timelines.

Tender Management Process

If suppliers need to be appointed, the Tender Management Process is used.  This project process allows selection and appointment of external suppliers.  Three documents are issued in the Tender Process: Statement of Work (SOW), a Request for Information (RFI) and a Request for Proposal (RFP).

Procurement Management Process

The Procurement Management Process gives the project manager the empowerment to manage a supplier.  This helps ensure that they deliver everything that has been contracted with them to provide.  This process also allows for formal reception, inspection, and approval of every product and service delivered.  Information from this process enables approval and payment of supplier invoices.

Acceptance Management Process

Project success depends on client approval.  By using the Acceptance Management Process, the manager can request that the customer reviews each deliverable produced by the project and sign it off as meeting all requirements. The deliverables will then be 100% complete.