continue reading hover preload topbar hover preload widget hover preload

Why Project Management Templates Are Useful

May 15 2010

Knowing why project management templates are useful when carrying out large projects is the first step to a smoothly-running project.  There are numerous templates available for different project management tools, like Gantt Charts or Risk Analysis, and a manager should take advantage of any template solution found to be applicable to the project.  Templates can save time and money and help the manager avoid mistakes.  A good template is adaptable to a specific project and future ones as well.

Save Time

Why project management templates are useful when carrying out large projects is because of the time saved in developing a project plan from scratch.  There is no reason for a project manager to redo work that is already done, and simply needs to be filled in on a template.

Although it might take some time to find the right template or templates, once they are found the investment of time is a once and only investment.  A project manager will see the value added to the management process.  Instead of being caught up in the paperwork and planning, a manager can simply fill in forms as needed and focus on getting the project delivered

Save Money

By saving time, the project manager learns why project management templates are useful when carrying out large projects: they also save money.  Many templates can be found for free or no cost online.  By reviewing a few of them side-by-side, the project manager can select the best template for the current project.  This method avoids the high prices associated with outside consultants developing the documentation a project needs to run smoothly.

Developing a large project of course does not mean unlimited funding.  So by using free project management templates little or no money is needed to begin the documentation process for the project.

Avoid Mistakes

When using a project template, most of the hard work of trial and error has already been done: done by the template creator and also other project managers that used it.  A template typically follows a point-by-point method, allowing the manager an overview of the entire project process.

Following a template when planning a large project eliminates much of the guess-work and forgotten steps or tools.  A project manager working on a large project can see where mistakes or skipped steps or tools might occur.  This allows adjusting the plan accordingly before the active phase of the project begins.

Adaptability

A good template that can easily be altered for the type or size of the project is another reason why project management templates are useful when carrying out large projects.  There is not one-size-fits-all template, but a project manager can customize the template or templates to suit the project and ensure they have all the steps and tools needed to complete the project on time and under budget.

Conclusion

Understanding why project management templates are useful when carrying out large projects helps the project manager maintain the scope and complexities demanded by large projects.