A Sample RFP
By researching a sample RFP from their own company, a manager will be exposed to how their company has contacted third party vendors in the past along with knowing the results. This can help them to determine if a new approach should be taken.
The sample RFP is just one of the many important and necessary documents that will be needed so the correct appropriations can be made for the business or a specific project. The reason the sample and the results should be observed is to notice if there can be an improvement in this process.
By observing the results of a sample RFP that was used in the past, you can directly compare the results. This should especially be done if there were wrong or not correct components that were received after an order was placed.
You can look at the sample RFP and notice if all the required information was present before the document was sent out. It should also be compared to the RFI or request for information document that was sent to the same third party vendor. Both of these documents have different purposes but should contain the same information about what is needed from your company.
If the sample RFP and the RFI do not match up in this regard, then the problem has been found. If they match then a closer inspection of the items description should be investigated. If all possible information about the item is correct and there was still a mistake in what was received you have two choices.
The first choice is to notify the third party vendor and ask them what can be done so mistakes in the future will not occur. The second is to prepare a sample RFP and send it to them for clarification. Good communications is required for this process to work. Any corrections on the document when it is returned should be noted.
This process is the best way to use a sample RFP to prevent any problems in receiving the incorrect goods and services so your project deadlines can be met.