A Request for Information Template
One of the reasons to use a request for information template is so your company is sending out a consistent message to its third party vendors. This is very important so the message you are sending is received as it was meant to be interpreted.
The use of a request for information template for creating this formal document will bring the consistency your business needs so what you have requested will be answered correctly. The details inside your request need to be precise and accurate with no ambiguity so there will be no misinterpretations on the side of the recipients.
Another very good reason to use a request for information template when creating this document is the speed in which it can be created will be increased. Speed during the planning of a project is important. It is also very important to be accurate. With the template you will have a guide that will help you layout t what has to be said and in the correct order so those receiving it will fully understand what you need and when you need it. Since it will be sent out at the beginning of the project planning process, you will be dependent on the responses for the completion of your project plan.
For the business that receive your request for information, by being consistent, with the formatting and placing of the data, they will know where to look for the information that pertains to them instantly. This will decrease their response time and reduce any ambiguity by them.
Not only does the request for information includes what you need form a third party vendor but also the specifics in the details on how you need it and the time frame in which a response and delivery of the material will be needed.
The request for information is one of the first formal documents sent out that involves any new project. It allows for the basis of what is available to help you construct your new project and at what price. This allows you to know if you will be able to keep to your schedule and if your budget it obtainable.