RFP Examples are Great Guides
The use of RFP examples from the past is a great way to expedite the process of making this formal document. The use of this example from the past will also make the types of documents you are sending out to be consistent. This consistency will make it easier for the recipients to not only understand what you are meaning in your RFP, but faster for them to respond to your request.
For many of the RFP examples from the past that went to the same third party vendor, the business information is already there. This again will reduce the time necessary for the completion of this document. The sooner a response in the form of a written proposal can be received by your company, the sooner the material in question can be scheduled.
In many cases the time it took to process the past RFP examples can be temporarily fitted into the present schedule so the project planning process can proceed. Just remember this is a temporary set of data that should be highlighted to bolded to indicate it is not to be left as a permanent part of the project plan.
Some of information from the RFP examples might have to be changed because of the constantly changing economic conditions that are present in the business world. This can include the transportation of the raw material or even the storage of the items you will be using. It can also have a change in the raw materials location where it is communing from if a new distribution center is now in use by your third party vendor.
All of these things need to be checked and verified to see what is similar with the past RFP examples. This way you can make an educated guess to the timing and the price that will be associated with this particular raw material.
The RFP examples are a great way to save time, which is money, when developing this formal document. Just remember very few things are exactly the same as what occurred in the past.